ASSISTANT TO CONSUL GENERAL (50%) and CONSULAR SECTION (50%)
The main objective of the position is to assist the Consul General and the Consular section in all administrative and secretarial tasks. The assistant works in close collaboration with the responsible persons of this section.
Assistant to the Consul General:
Participating in the planning and implementation of high-level bilateral visits as well as outreach events of the Embassy.
Assisting in protocol, administrative matters and reporting on meetings.
Responsible for preparation of consular presentations in the Consular region (Thailand, Cambodia, Laos, Malaysia, Myanmar).
Organization of official meetings with the authorities (for consular affairs).
Organizing the venue of Swiss delegation trips.
Responsibilities consular works:
Research in specific topics. Counter services at the Consular section in Thai, English and German. Handling clients with regards to civil status matter, certificates and other consular works. Documentation and data management for registration of Swiss citizens and address changes in the data base of eVera. Holiday replacement in Consular protection Section.
University degree, with minimum of two years work experience in an administrative or similar position. Computer literate, Microsoft Office package. Sound knowledge of routine administrative management tasks
Organisational skills. Comfortable and easy with communicating with official authorities. Conscientiousness and efficiency in meeting commitments and achieving results. Open-mindedness and inter-cultural competence. Smooth integration with hands-on readiness in a multi-tasking team in a multi-lingual environment. Ability to work under pressure, to keep an overview of complex cases, to prioritize tasks and to deal with persons in an emergency situation.
Open-mindedness and inter-cultural flair.
Languages: Thai, English and German (spoken and written). Good general knowledge of French and/or Italian will be an asset.
Remuneration: A competitive compensation and benefits package is offered.
Applications must be sent before 31st of March 2020 to : firstname.lastname@example.org.